Rental Property Manager

Sign in to manage the portfolio.

Add Property Photos

JPEG, PNG, or WebP · maximum 10 MB each

Give each photo a useful label such as Front Exterior, Kitchen, Bedroom 1, or Garage. Only one photo can be Primary.

Property Photo

Property photo

Property Units

Select a unit to open it directly.

Edit Property

Location & Identification

Physical Characteristics

Acquisition

Disposition

Database identifiers and audit timestamps are managed automatically.

Edit Unit

The unit will be linked automatically to the property you are viewing.

Insurance Policy

Property Tax Record

Create Occupancy

People

Give Notice

The planned move-out date establishes the final billing month and protects any Last Month Rent Held from being applied early.

Complete Move-Out / Keys Returned

Use this at possession return to document the handoff, forwarding information, keys, and immediate condition concerns.

Forwarding Address

Enter an address for each tenant if available. These save directly into the tenant's Address History.

You do not need to determine final security-deposit deductions during key handoff. Complete the condition inspection next, then assign costs and deductions after review.

Start Turnover for Existing Vacancy

Use this for a unit where possession was already returned before the Turnover workflow was available. Historical occupancy dates are not rewritten.

Property OS will attach the turnover to the latest historical occupancy. It will not manufacture a new move-out transaction.

Guided Move-Out Inspection

Walk the unit area by area. Save a draft at any time, then complete the inspection when every item is reviewed.

Add Work Item / Ticket

Create one ticket for each action that must be resolved before the unit is ready. Tenant deductions remain separate from turn cost.

A property turn cost does not automatically become a tenant deduction. Enter only the amount you intend to itemize against the security deposit.

Add Turnover / Work Ticket Photo

Attach the photo to a specific Work Item / Ticket when it documents that task. Use labels such as Before, Progress, or After when helpful.

Turnover Photo

Turnover photo

Finalize Security Deposit Disposition

This freezes the itemized deductions and records any amount retained from the deposit.

Accounting action: Finalizing creates the security-deposit retention transaction for deductions. The refund, if any, remains held until you separately record that it was returned.

Mark Statement Mailed

Record this only after the final statement and refund check have been accepted by USPS Certified Mail.

Record Security Deposit Refund

Mark Unit Ready

Every inspection issue must have a Work Item / Ticket, and every open/in-progress ticket must be completed or marked Not Needed first.

Lease Details

Ohio Lease Document

Configure property-specific terms, mark the document Ready, then open the signing copy and print or save it as PDF.

Open Lease Builder to begin.

Ohio Lease Builder

Template OH-RES-2026.1 · Complete each property-specific field or enter None.

Possession, Proration, and Rent Deadline

New original and renewal leases use a one-year fixed term, automatically continue month-to-month, and use one 5% late charge on base rent.

Owner’s Manager / Agent

Payment Methods

Property Schedule

Lead-Based Paint Disclosure

For most pre-1978 housing, give the tenant the January 2026 EPA pamphlet and the completed disclosure before the tenant signs. If an outside e-signature service is used, its electronic-delivery consent process must meet federal requirements.

Create Lease

Signers

Invoice Preview / Test Mode

TEST / PREVIEW — NOT A BILL. No financial records are changed.

Test Email Delivery

The test invoice will be sent only to the email address entered here, never automatically to the tenant.

Add Address

Change Rent

Add Charge

Add Payment

Add Statement Credit

Credits reduce deposit deductions on the final statement. They do not erase the underlying work cost or create a tenant payment.

Edit Payment Details

Payment amount is intentionally locked. Editing this screen changes descriptive payment details only and preserves the accounting transaction.

Record Last Month Rent Held

These funds are held for the tenant's final month and are excluded from ordinary account credit and automatic monthly credit application.

Apply Last Month Rent

Use this only after notice has been recorded and the selected charge is the tenant's final rent charge.

Apply Payment

Security Deposit Transaction

Tenant

Identity

Contact

Additional Information

Sensitive identifiers

Administrators can view full values. Managers can enter or replace values and see only masked values on normal display.

Dashboard Detail

System Settings

Owner / Billing Entities

Each property has one required Owner / Billing Entity. Entity contact details will be used by invoices and future correspondence.

Email / SMTP

Tests the configured SMTP connection and sends a diagnostic message. Mailbox credentials are never displayed.

Reset Password

Enter the email address used for your account. If an active account exists, we’ll send a reset link.

Choose New Password

Your new password must contain at least 12 characters.

User Management

Add user

Existing users

Edit User

Changing the email changes the address the user uses to sign in. The system always keeps at least one active Administrator.

Change Password

Use at least 12 characters. After changing it, you’ll be signed out on all devices.